Privacy Policy for Processing Personal Data
1. General Provisions
This privacy policy for processing personal data is drafted in accordance with the requirements of the General Data Protection Regulation (GDPR) and defines the procedure for processing personal data and measures to ensure the security of personal data by Mimic (hereinafter referred to as the "Operator").
1.1. The Operator's primary goal and condition for conducting its activities is to respect the rights and freedoms of individuals when processing their personal data, including the protection of the right to privacy, personal and family confidentiality.
1.2. This Operator's privacy policy regarding personal data processing (hereinafter referred to as the "Policy") applies to all information that the Operator can obtain about visitors to the website https://lipsync.agency.
2. Key Terms Used in the Policy
2.1. Automated processing of personal data - processing of personal data using computer technology.
2.2. Blocking of personal data - temporary suspension of personal data processing (except in cases where processing is necessary to clarify personal data).
2.3. Website - a set of graphic and informational materials, as well as computer programs and databases, ensuring their availability on the internet at the network address https://lipsync.agency.
2.4. Information system of personal data - a set of personal data contained in databases and ensuring their processing using information technologies and technical means.
2.5. Anonymization of personal data - actions resulting in the inability to determine, without the use of additional information, the identity of personal data to a specific User or another subject of personal data.
2.6. Processing of personal data - any action (operation) or a set of actions (operations) performed with or without the use of automation tools with personal data, including collection, recording, systematization, accumulation, storage, clarification (updating, modification), extraction, use, transfer (distribution, provision, access), anonymization, blocking, deletion, and destruction of personal data.
2.7. Operator - a state or municipal authority, legal entity, or individual that independently or jointly with others organizes and/or carries out the processing of personal data and determines the purposes of processing personal data, the composition of personal data to be processed, and actions (operations) performed with personal data.
2.8. Personal data - any information relating directly or indirectly to a specific or identifiable User of the website https://lipsync.agency.
2.9. Personal data permitted by the subject of personal data for dissemination - personal data to which an unlimited number of persons have access provided by the subject of personal data by giving consent to the processing of personal data permitted for dissemination in accordance with the procedure established by the GDPR.
2.10. User - any visitor to the website https://lipsync.agency.
2.11. Provision of personal data - actions aimed at disclosing personal data to a specific person or a specific group of persons.
2.12. Dissemination of personal data - any actions aimed at disclosing personal data to an indefinite group of persons (transfer of personal data) or at familiarizing with personal data an unlimited number of persons, including the publication of personal data in the media, placement in information and telecommunication networks, or providing access to personal data in any other way.
2.13. Cross-border transfer of personal data - the transfer of personal data to the territory of a foreign state, to a foreign government authority, foreign individual, or foreign legal entity.
2.14. Destruction of personal data - any actions resulting in the irreversible destruction of personal data with the impossibility of further restoring the content of personal data in the personal data information system and/or the destruction of the tangible media of personal data.
3. Basic Rights and Obligations of the Operator
3.1. The Operator has the right to:
  • Receive reliable information and/or documents containing personal data from the subject of personal data;
  • Continue processing personal data without the consent of the subject of personal data upon revocation of consent by the subject, as well as upon receiving a request to stop processing personal data if there are grounds specified in the GDPR;
  • Independently determine the composition and list of measures necessary and sufficient to ensure the fulfillment of obligations under the GDPR unless otherwise provided by the GDPR or other applicable laws.
3.2. The Operator is obliged to:
  • Provide the subject of personal data, upon their request, information concerning the processing of their personal data;
  • Organize the processing of personal data in accordance with applicable Dutch laws;
  • Respond to inquiries and requests from subjects of personal data and their legal representatives in accordance with the requirements of the GDPR;
  • Notify the authorized body for the protection of the rights of subjects of personal data, upon its request, of necessary information within 10 days from the date of receipt of such a request;
  • Publish or otherwise provide unrestricted access to this Policy regarding the processing of personal data;
  • Take legal, organizational, and technical measures to protect personal data from unlawful or accidental access, destruction, modification, blocking, copying, provision, dissemination, as well as from other unlawful actions in relation to personal data;
  • Stop transferring (disseminating, providing access to) personal data, stop processing, and destroy personal data in the manner and cases provided by the GDPR;
  • Fulfill other obligations stipulated by the GDPR.
4. Basic Rights and Obligations of Personal Data Subjects
4.1. Personal data subjects have the right to:
  • Receive information concerning the processing of their personal data, except in cases provided by law. Information is provided to the personal data subject by the Operator in an accessible form and must not contain personal data relating to other personal data subjects unless there are legal grounds for disclosing such personal data. The list of information and the procedure for obtaining it are established by the GDPR;
  • Request the Operator to clarify their personal data, block or destroy it if the personal data is incomplete, outdated, inaccurate, unlawfully obtained, or is not necessary for the stated purpose of processing, and take legal measures to protect their rights;
  • Condition prior consent when processing personal data for marketing purposes;
  • Withdraw consent to the processing of personal data and submit a request to stop processing personal data;
  • File a complaint with the authorized body for the protection of the rights of personal data subjects or in court regarding unlawful actions or inactions of the Operator when processing their personal data;
  • Exercise other rights provided by Dutch law.
4.2. Personal data subjects are obliged to:
  • Provide the Operator with accurate data about themselves;
  • Inform the Operator about updating (changing) their personal data.
4.3. Persons who provided the Operator with inaccurate information about themselves or information about another personal data subject without the consent of the latter are liable in accordance with Dutch law.
5. Principles of Personal Data Processing
5.1. The processing of personal data is carried out on a lawful and fair basis.
5.2. The processing of personal data is limited to achieving specific, predefined, and legitimate purposes. The processing of personal data incompatible with the purposes of collecting personal data is not allowed.
5.3. Combining databases containing personal data, processing of which is carried out for purposes incompatible with each other, is not allowed.
5.4. Only personal data that meets the purposes of its processing is subject to processing.
5.5. The content and scope of processed personal data correspond to the stated purposes of processing. Excessive personal data processing in relation to the stated purposes of its processing is not allowed.
5.6. When processing personal data, the accuracy of personal data, its sufficiency, and, in necessary cases, relevance in relation to the purposes of processing personal data are ensured. The Operator takes necessary measures or ensures that measures are taken to delete or clarify incomplete or inaccurate data.
5.7. Personal data is stored in a form that allows identifying the subject of personal data no longer than required by the purposes of processing personal data unless the retention period for personal data is established by law, contract, to which the subject of personal data is a party, beneficiary, or guarantor. Processed personal data is destroyed or anonymized upon achieving the processing purposes or in case of loss of necessity in achieving these purposes unless otherwise provided by law.
6. Purposes of Personal Data Processing
  • Purpose of processing: Informing the User by sending emails
  • Personal data: Surname, first name, patronymic, email address, phone numbers
  • Legal basis: General Data Protection Regulation (GDPR)
  • Types of personal data processing: Collection, recording, systematization, accumulation, storage, destruction, and anonymization of personal data
7. Conditions for Processing Personal Data
7.1. The processing of personal data is carried out with the consent of the personal data subject to the processing of their personal data.
7.2. The processing of personal data is necessary to achieve the purposes stipulated by an international agreement or law, to perform the functions, powers, and obligations imposed on the Operator by Dutch law.
7.3. The processing of personal data is necessary for the administration of justice, execution of a judicial act, act of another body, or official subject to execution in accordance with Dutch law.
7.4. The processing of personal data is necessary for the performance of a contract to which the personal data subject is a party, beneficiary, or guarantor, as well as for the conclusion of a contract at the initiative of the personal data subject or a contract under which the personal data subject will be a beneficiary or guarantor.
7.5. The processing of personal data is necessary for the exercise of the rights and legitimate interests of the Operator or third parties or to achieve socially significant purposes, provided that this does not violate the rights and freedoms of the personal data subject.
7.6. The processing of publicly accessible personal data is carried out.
7.7. The processing of personal data subject to publication or mandatory disclosure in accordance with the law is carried out.
8. Procedure for Collecting, Storing, Transferring, and Other Types of Processing Personal Data
The security of personal data processed by the Operator is ensured by implementing legal, organizational, and technical measures necessary to fully comply with the requirements of applicable legislation in the field of personal data protection.
8.1. The Operator ensures the security of personal data and takes all possible measures to prevent unauthorized access to personal data.
8.2. The User's personal data will never, under any circumstances, be transferred to third parties, except in cases related to the execution of applicable law or if the personal data subject has given consent to the Operator to transfer data to a third party to fulfill obligations under a civil law contract.
8.3. In case of inaccuracies in personal data, the User can update them independently by sending a notification to the Operator via email to lipsync.agency@gmail.com marked "Personal Data Update".
8.4. The period of personal data processing is determined by achieving the purposes for which personal data was collected unless otherwise provided by the contract or applicable law. The User can revoke their consent to the processing of personal data at any time by sending a notification to the Operator via email to lipsync.agency@gmail.com marked "Revocation of Consent to Personal Data Processing".
8.5. All information collected by third-party services, including payment systems, communication tools, and other service providers, is stored and processed by these parties (Operators) in accordance with their User Agreement and Privacy Policy. The personal data subject and/or the User is obliged to familiarize themselves with these documents in a timely manner. The Operator is not responsible for the actions of third parties, including the service providers mentioned in this clause.
8.6. The restrictions imposed by the personal data subject on the transfer (except for providing access), as well as on the processing or conditions for processing (except for obtaining access) of personal data permitted for dissemination, do not apply in cases of processing personal data in the public interest, as determined by law.
8.7. The Operator ensures the confidentiality of personal data when processing personal data.
8.8. The Operator stores personal data in a form that allows identifying the personal data subject no longer than required by the purposes of processing personal data, unless the retention period for personal data is established by law, contract, to which the subject of personal data is a party, beneficiary, or guarantor.
8.9. The condition for terminating the processing of personal data may be the achievement of the purposes of processing personal data, the expiration of the consent period of the personal data subject, revocation of consent by the personal data subject, a request to stop processing personal data, as well as the detection of unlawful processing of personal data.
9. List of Actions Performed by the Operator with Received Personal Data
9.1. The Operator collects, records, systematizes, accumulates, stores, updates (modifies), extracts, uses, transfers (distributes, provides access), anonymizes, blocks, deletes, and destroys personal data.
9.2. The Operator carries out automated processing of personal data with the receipt and/or transfer of the received information through information and telecommunication networks or without it.
10. Cross-border Transfer of Personal Data
10.1. Before starting activities related to the cross-border transfer of personal data, the Operator must notify the authorized body for the protection of the rights of personal data subjects about their intention to carry out the cross-border transfer of personal data (such notification is sent separately from the notification of the intention to process personal data).
10.2. Before submitting the above notification, the Operator must obtain relevant information from the foreign state authorities, foreign individuals, or foreign legal entities to which the cross-border transfer of personal data is planned.
11. Confidentiality of Personal Data
The Operator and other persons who have gained access to personal data are obliged not to disclose personal data to third parties and not to distribute personal data without the consent of the personal data subject unless otherwise provided by law.
12. Final Provisions
12.1. The User can obtain any explanations on questions of interest regarding the processing of their personal data by contacting the Operator via email at lipsync.agency@gmail.com.
12.2. This document will reflect any changes to the personal data processing policy by the Operator. The Policy is valid indefinitely until replaced by a new version.
12.3. The current version of the Policy is freely available on the internet at https://lipsync.agency/privacy.

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